About CAES: Administration: Committee

SRG Bylaws

Section 1 - Name of Group
Section 2 - Objective of SRG
Section 3 - Qualifications for Membership
Section 4 - Membership
Section 5 - Officers of the CAES/SRG
Section 6 - Representatives to the University Staff Council
Section 7 - Meetings of the CAES/SRG
Section 8 - Amendments to the Bylaws

SECTION 1. NAME OF GROUP

The name of the group shall be College of Agricultural & Environmental Sciences Staff Representative Group, hereafter called CAES/SRG.

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SECTION 2. OBJECTIVE OF SRG

To provide a forum for the introduction of staff-related concerns of the College of Agricultural & Environmental Sciences (CAES).
To discuss such issues and concerns and determine whether an item can be resolved within the CAES.
To make recommendations that a staff concern be introduced to the University Staff Council.

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SECTION 3. QUALIFICATIONS FOR MEMBERSHIP

Any regular classified (as defined in the Policies of the Board of Regents - Policies, 801.02) and other regular non-faculty status employees of the CAES are eligible for membership to the CAES/SRG.

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SECTION 4. MEMBERSHIP

A. The CAES/SRG shall consist of fifteen (15) members from the location groups listed below:

Group 1. Coastal Plains Experiment Station - Tifton Campus
Group 2. Georgia Experiment Station - Griffin Campus
Group 3. South Regional Branch Stations
Group 4. North Regional Branch Stations
Group 5. Deans Support, Ag Business Office, Physical Plant, Office of Global Programs, Human Resources, Office of Diversity, Office of College Advancement
Group 6. Plant Pathology, Horticulture, Crop & Soil Sciences - Athens
Group 7. Animal & Dairy Sciences, Agricultural Leadership, Education & Communication, Biological & Agricultural Engineering - Athens
Group 8. Food Science, Poultry Science - Athens
Group 9. Ag. Economics, Entomology, Office of Communications - Athens
Group 10. Northeast District County Operations
Group 11. Southeast District County Operations
Group 12. Southwest District County Operations
Group 13. Northwest District County Operations
Group 14. 4-H Centers
Group 15. Support Units, Service Labs, OIT, 4-H State Office

B. Members will be elected by and from the staff members in the group to represent or be appointed by nomination. The election process will begin in March, to be completed by May in order for the newly elected members to be seated at the June meeting of the CAES/SRG.

C. Each representative will be elected to the CAES/SRG for a three-year term.

D. Vacancies due to death, resignation, termination or transfer from the area represented will result in a called election to fill the remainder of the term for the vacant position in the related area. In vacancies due to resignations or transfers, the incumbent may nominate an individual to fill his/her unexpired term as a nominee.

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SECTION 5. OFFICERS OF THE CAES/SRG

A. Officers and Duties

Officers of the CAES/SRG will consist of a Chairperson, a Vice-Chairperson and a Secretary.
The Chairperson will be responsible for scheduling and conducting all CAES/SRG meetings and will serve as one of the representatives to the University Staff Council. The Chairperson will be elected by and from the CAES/SRG for a one-year term of office and may not serve as Chairperson for more than three (3) consecutive years.
The Vice-Chairperson will assist the Chairperson and perform the duties of the Chairperson in his/her absence. The Vice-Chairperson will be elected from the CAES/SRG to a one-year term of office and may not serve as Vice-Chairperson for more than three (3) consecutive years. The Vice-Chairperson will serve as one of the representatives to the University Staff Council.
The Secretary will be responsible for taking minutes, maintaining records and distributing information within the CAES/SRG. Minutes shall be reviewed by the Chairperson prior to distribution. The Secretary will be elected by and from the CAES/SRG for a term of one year. The Secretary will serve as one of the representatives to the University Staff Council.

B. Election of Officers

Officers of the CAES/SRG will be elected during the April meeting of each year.
An announcement will be made at the February meeting that nominations for officers will be accepted and voted on at the April meeting.
Nominations will be accepted at the April meeting and elections will follow immediately. Each nominee must consent to having his/her named placed in the nomination. A second is required to be nominated.
A candidate must receive a majority of the votes to be elected. In the event no candidate receives a majority, a run-off election will be held between the two nominees receiving the most votes.
New officers will begin their terms at the close of the regularly scheduled April meeting.

C. Executive Committee

The Executive Committee will consist of the Chairperson, Vice-Chairperson, and Secretary.
The Executive Committee will be empowered to act as the executive body of the entire CAES/SRG in cases requiring urgent action.
The Executive Committee will recommend for the CAES/SRG's approval such ad hoc committees as it deems necessary.

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SECTION 6. REPRESENTATIVES TO THE UNIVERSITY STAFF COUNCIL

Six members of the CAES/SRG (or the number as defined by the Bylaws of the University Staff Council) shall be elected to serve as representative to the University Staff Council. Three of these individuals will be the Chairperson, Vice-Chairperson, and Secretary. The other three individuals will be elected to a one year term on the University Staff Council and may not serve for more than three (3) consecutive years.
The Chairperson will submit to the University Staff Council any issues or items of concern recommended by the CAES/SRG through written correspondence to the appropriate person.
The Chairperson, Vice Chairperson and Secretary will attend all meetings of the University Staff Council
The Chairperson shall distribute to the other CAES/SRG members the minutes of the University Staff Council meetings in a timely fashion.

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SECTION 7. MEETINGS OF CAES/SRG

Meetings of the CAES/SRG will be held at least once every two months. At the discretion of the Executive Committee, meetings can be called monthly as deemed necessary. Meetings of CAES/SRG will be held on the first Wednesday of February, April, June, August, October and December.
It is the responsibility of the Chairperson to arrange for and call meetings of the CAES/SRG
An emergency meeting may be called by any member of the CAES/SRG if a concern cannot be held until the next regularly scheduled meeting. Emergency meetings require forty-eight (48) hours notification to all members
The Chairperson of the CAES/SRG will prepare an agenda for each meeting. This agenda, together with the pertinent information on items the CAES/SRG will discuss, will normally be distributed to the CAES/SRG members at least one week in advance of regularly scheduled meetings. Agenda items must be presented to the Chairperson at least ten (10) days prior to a regularly scheduled meeting. Items not on the announced agenda may be added by the Chairperson prior to the meeting, or they may be added at the meeting by a two-thirds vote if members present and voting.
The order of business at regular meetings of CAES/SRG will be as follows:
1. The presentation of the minutes of the last meeting of CAES/SRG, their corrections, if any, and their adoption
2. Reports of special committees and discussion thereof
3. Reports of the Chairperson
4. Old Business
5. New Business
6. Adjournment
A simple majority of the voting members of the CAES/SRG will constitute a quorum. Motions may be passed by a majority of those present and voting. The Chairperson will not have a vote unless his/her vote is necessary in order to break a tie. The CAES/SRG may not conduct normal business if a quorum is called and found lacking.
A CAES/SRG member who is unable to attends a meeting may appoint an alternate. An alternate may enter into discussion and vote
Non-members are welcome to attend all CAES/SRG meetings. Non-members who wish to address the CAES/SRG will request permission to do so from the Chairperson prior to the meeting, or from the presiding officer during the meeting. Any CAES/SRG member may move that a non-member be allowed to speak.
Copies of the minutes of each meeting will be sent to all CAES/SRG members. Copies of the adopted minutes will be placed on file in easily accessible areas.

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SECTION 8. AMENDMENTS TO THE BYLAWS

The CAES/SRG will have the power to amend its bylaws providing such amendments are approved by a majority of the votes cast at two successive meetings of the CAES/SRG. If the vote for the amendment is by majority, the second vote may be taken via e-mail following a two-week waiting period. Votes must then be received within one week of receipt of the e-mail ballot. Quorum will be necessary for the change to take effect.

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