Athens Conference Office

Conference Fees

The following table provides information about the variety of different support packages we have available, as well as how they each operate with our different customer types. Please keep in mind that this is just a guideline, and we are happy to work with each event chair to tailor our services and prices to best suit their needs. All of which we will address upon initial consultation.

Support Packages

Basic Support

Registration (online, phone, and hard copy)
Invoice Mailing
Manage Registration Fees
Coordinate Meeting Space
Coordinate Meals and Breaks
Assistance with Program Development
Coordinate Basic Audio Visual needs
Prepare Participant Nametags
Prepare Participant Sign-in Rosters
Invoice/Bill Payment
Income/Expense Statement
Event Participant Roster

Customer I

UGA CAES Faculty and Staff where registration fees are not collected

No Charge - $7.00
per person

Customer III

UGA/Non-profit agencies or government agencies where registration fees are collected

$8.00
per person

Customer IV

Profit oriented individuals

or business entities

$15.00
per person

Advanced Support (builds on services provided through Basic Support)

Registration Form Development
Registration Form Distribution
Hotel/Conference Center Liaison
Coordinate Lodging Arrangements
Coordinate of Transportation
Entertainment Liaison
On-Site Registration
On-Site Event Management
Participant Packets (includes nametag, invoice, program, and other conference materials)
Speaker/Presenter Packets
Event Printing Liaison*
Conference Signage*

Customer I

UGA CAES Faculty and Staff where registration fees are not collected

$10.00
per person

Customer III

UGA/Non-profit agencies or government agencies where registration fees are collected

$15.00
per person

Customer IV

Profit oriented individuals

or business entities

$20.00
per person

Advanced Plus Support (builds on services provided through Basic and Advanced Support)

Mailing List Coordination (both street and email addresses)
Exhibitor Registration
Coordination of Exhibitor Space
Sponsorship Registration and Requests
Website development and upkeep*
Arrange for Audio Visual Services beyond basic services
Pre-event Advertising and Marketing
Coordination of off-site event activities
Order event give aways, speaker gifts, etc.
Provide rosters for Separate Conference Activities

Customer I

UGA CAES Faculty and Staff where registration fees are not collected

$15.00
per person

Customer III

UGA/Non-profit agencies or government agencies where registration fees are collected

$20.00
per person

Customer IV

Profit oriented individuals

or business entities

$30.00
per person

Direct Cost Items

Nametags
After hours or weekend event management

All Customers

$1.00 each

$20.00/hour/employee

*Liaison with the UGA CAES Office of Communications.

Miscellaneous Fees

Nametags (includes clear holder, "neck rope", and color printed ID tag)	$0.70/each
Nametags with Border (adhesive) (includes nametag and printing, border can be red or blue in color)	$0.25/each
Color Copies	$0.35/sheet
Black and White Copies	$0.05/sheet
UGA Folders	$0.35/folder
Large Clasp Envelopes Size 6x9 Size 5x9	$0.075/each $0.085/each
Official UGA CAES Conference Office Envelope	$0.25/each
Official UGA CAES Conference Office Letterhead	$0.16/sheet
Invoice Mailing (includes invoice on official UGA CAES Conference Office letterhead, official UGA CAES Conference Office envelope and postage)	$0.98/per invoice
Cardstock Plain Sheet Black and White Copy Color Copy	$0.05/sheet $0.10/sheet $0.45/sheet
Binding combs 1/4" comb 5/16" comb 3/8" comb 1/2" comb 5/8" comb 3/4" comb 1" COMB	$0.08 $0.10 $0.11 $0.15 $0.18 $0.29 $0.26
*Coordination provided at time other than normal work hours	$20.00/hour/staffer

Athens Conference Office

Conference Fees

Support Packages

Miscellaneous Fees

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